Church Event Planning – 8 Steps

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1 – Set up a Budget

Church event budgets can vary from $5. to $30. per person, based on food and beverage, and entertainment. Food will usually comprise 50% with the budget, with all the other 50% used on entertainment, rentals and prizes/giveaways.

2 – Purpose & Theme Selection

The event may be for fund raising, building awareness relating to your church, or simply an affection event. Regardless of what your purpose, using a theme will assist to create excitement concerning your event.

Here are a few of the largest church event themes:

Medieval Theme
Old Fashioned Theme
Carnival Theme
Country Western Theme
1950’s Theme
Caribbean Theme
Hollywood Stars Theme
Step # 3 – Date & Time Selection
The date of the event might be driven by the church calendar, entertainment and vendor availability. Often this is planned months beforehand, particularly if it’s a popular season (such because latter weeks in October). Fund raising evening planners should check the local social calendar, to find out that there are no major conflicts. Most events will last for approximately four to five hours.

Step . 4 – Location Selection

Most church events are held on church grounds. The top options are either an internal and out location. Occasionally, a large event will have to be held elsewhere, and then a rental fee may need to be paid. Whatever the location, it should be easy to get to on your attendees, be comfy and have adequate parking.

Step 5 – Entertainment & Equipment Selection

Entertainment could be provided by church members or professional paid entertainment. Either way, it will fit the theme of the event. Probably the most popular entertainers include clowns, balloon artists, face painters and caricature artists.

Vendors should have equipment needed on your event and really should have been in business for at least 5yrs. An experienced vendor will be able to give advice on the device needed and.

Allow me to share typically the most popular inflatables at church events:

Moonwalk
Giant Slide
Obstacle Course
Cash Cube
Step 6 – Food/Beverage Selection
Usually, the meal at church events may be pot-luck or covered dishes. Some churches will employ a caterer (commonly a church member) to provide the meals. Some events may sit-down dinner, while others a buffet. Space is usually a consideration when planning the foodstuff and beverage selections. You should insurance policy for lines (sometimes long) with the buffet.

Step 7 – Decorations

Now you have to obtain creative. A layout makes it simplallows you to decide on your decorations. A sit-down dinner normally have themed centerpieces, as will buffet tables. Some events may have balloon trees scattered about. Party stores will often possess a choice of these products.

Step 8 – Prizes/Giveaways

Most church events can have some type of prize giveaways. The quantity of prizes obtain away is frequently in line with the variety of attendees, in addition to the budget supplied. Often, many churches can have donated prizes from other vendors or members. A great Grand Prize will have more attendees in your event. Raffle tickets could possibly be bought in your local party store.

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